The Town of Springdale is seeking a full-time Deputy Treasurer to work in the Springdale Town Hall. Qualified applicants must be 18 years or older, have graduated from high school or have a G.E.D., have two (2) years of specialized training, and two (2)years of progressively responsible work experience directly related to administrative support and complex clerical and bookkeeping duties as outlined in the job description. This position is responsible for utility billing and accounts payable, as well as other administrative and bookkeeping functions related to the office of the Town Treasurer. Qualified applicants must possess a valid Utah driver’s license and must be bondable.
Summary: This position performs a variety of administrative support, customer service, and complex clerical duties related to the office of the Town Treasurer, including utility billing, accounts payable, and other bookkeeping and administrative functions. Strong computer skills are necessary, including Excel and Word. The Deputy Treasurer works under the supervision and direction of the Town Treasurer.
A complete job description, including essential functions and minimum requirements of the Deputy Treasurer position is available HERE.
Compensation: Competitive compensation, consistent with training and experience, is offered. Anticipated hiring range is $15.05/hour - $18.81/hour ($31,304-$39,125/year) including a comprehensive benefits package.
Interested applicants should submit a Town employment application, resume, and cover letter to Dawn Brecke, Town of Springdale Human Resources, 118 Lion Blvd., P.O. Box 187, Springdale, UT 84767. Position will remain open until filled. First review of applicants will be Friday, March 10, 2017.
Deputy Town Clerk/Customer Service Clerk
The Town of Springdale is seeking a full-time Deputy Town Clerk/Customer Service Clerk to work in the Springdale Town Hall. Qualified applicants must be 18 years or older, have graduated from high school or have a G.E.D., have two (2) years of specialized training, and (2) years of progressively responsible work experience directly related to customer service/Deputy Clerk duties as outlined in the job description. This position serves as the front desk point-of-contact and administrative support related to all Town services and the office of the Town Clerk. The position may include some evening meetings. Qualifed applicants must possess a valid Utah driver's license and must be bondable. Here is a link to the Vacancy Notice for additional information on compensation and how to apply.
Performs a variety of administrative support, customer service, and complex clerical duties as needed to help expedite various day-to-day operations related to the office of Town Clerk, including front-end customer service, records management, business licensing and related statutory obligations. Serves as front desk point-of-contact and administrative support related to all Town services and office of Town Clerk.
Works under the close to general supervision of the Town Clerk.
Customer Service: Serves as initial point of contact for the public; responds to issues, questions, and problems posed by customers - in person, over the telephone, via email, and through the Town’s live chat function on the website; provides general information based on policy and past practice.
Receipting: Collects, receipts, and posts payments for various funds including utility payments, licenses, fees, and parking citations, in person, via mail or email; maintains internal control procedures and other established Town processes and policies; balances daily receipts, prepares and makes bank deposit.
Ordinances and Records: Maintains records for the Town and manages the records room; manages records retention and archiving (laserfiche) per established guidelines for public, private and protected documents; assists Town Clerk in processing GRAMA requests; ensures that records retention and destruction of records complies with State statutes and record retention schedules.
Business Licensing: Receives business license applications, and reviews applications for compliance with applicable Town codes; issues business licenses and maintains business licenses records; processes renewal applications; resolves conflicts, collections for unpaid licenses; advises the Town Clerk, Town Manager and Town Council on issues related to business licensing; reviews State sales tax and outlet reports on monthly basis.
Dog Licensing: Monitors and maintains Town Dog Licensing programs, mails license applications and renewals, collects fees, issues licenses, maintains files and related records. May promote and attend animal vaccination clinic as directed by Town Clerk.
Elections: Assists with the process of preparing and conducting municipal elections; may assist with the recruitment and selection of polling personnel, including posting, mailing, hiring counting judges, verification of signatures, counting, canvassing, certification of judges' reports, etc.
Meetings: Attends Council, Planning Commission, and other Town meetings as directed by Town Clerk; takes minutes and transcribes minutes according to Town policy; maintains room reservation calendar.
General Administrative Support: Performs routine errands, i.e. Post Office, bank, etc.; opens and routes mail; assists in posting public notices; assists in print production and distribution of monthly newsletter.
Assists with special events planning and logistics as directed by Town Clerk; coordinates with various volunteer citizens and organizations for participation and assistance.
Performs related duties as required.
1. Education and Experience:
A. Graduation from high school, plus two (2) years of specialized training provided through college course work, professional organizations related to above duties, government workshops, seminars, and approved academic curriculum;
B. Two (2) years of progressively responsible experience directly related to above duties.
C. An equivalent combination of education and experience.
2. Knowledge, Skills, and Abilities:
Working knowledge of computers and word processing and spreadsheet related software, i.e., Pelorus accounting software; Microsoft Office software suite, modern office practices and procedures; municipal government organization and operations; interpersonal communication skills and telephone etiquette; public relations; state and town codes and policies.
Some knowledge of the principles and practices of public administration for elected Council/Commission operations, organization, and work processes; specialized knowledge of the principles, legal requirements, and techniques used in records management, including retention scheduling, archiving, storage, public access, and destruction; laws, regulations, and codes applicable to the Town Clerk areas of responsibility; personal computer based software programs that support this level of work, including but not limited to word processing, spreadsheet, presentation graphics, desktop publishing, web page editing, and data entry onto custom databases; sufficient math skills to perform financial and statistical record keeping; requires well-developed knowledge of proper English usage, grammar, spelling, and punctuation to prepare meeting minutes and professional correspondence; well-developed human relations skills to work cooperatively with diverse teams as well as the public, exercising patience when dealing with internal and external customers and conveying administrative concepts.
Some Skill in cooperative problem solving; establishing and maintaining effective working relationships with State, Federal and other local authorities or agencies and the public.
Ability to communicate effectively; maintain the Town code; understand, interpret, explain, and apply laws, codes, and regulations applicable to the Town Clerk responsibilities; organize, interpret, and explain records management, retention, and access policies and requirements to officials, managers and the public; prepare spreadsheets, graphs, and charts; enter, import, and export data to and from databases; convey a positive image of the Town and its services and facilities. Develop and maintain productive work relationships with peers, staff, elected and appointed Town officials.
3. Special Qualifications:
Must be bondable to dollar limit prescribed by state statute. Must be able to work occasional evening hours to attend meeting and Town functions as needed. Must be or become a notary public. Must be or become a Certified Records Manager within the guidelines established by the credentialing body. Must be able to demonstrate keyboard skills, with accuracy. Must possess a valid Utah driver’s license. Willing to work toward becoming a Certified Municipal Clerk (CMC).
4. Work Environment:
Typical office setting with typical climate controls. Task require a variety of physical activities such as walking, standing, stooping, sitting, reaching, not generally involving muscular strain. Job functions normally require talking, hearing, and seeing. Common eye, hand, finger dexterity required for most essential functions. Mental application utilizes memory for details, verbal instructions, emotional stability, discriminating thinking, and creative problem solving.
Part-time PositionsNone at this time.
None at this time.
The Town of Springdale is an equal opportunity employer and an alcohol and drug free work place. Successful applicants will be required to submit to drug testing per town policy and pre-employment physical (if physical is required by position). Applicants must be rated as a qualified driver per Town policy. Applications are also available at the Springdale Town Hall, 118 Lion Blvd., Springdale, UT 84767.